Below, you’ll find a few of the best virtual onboarding practices to guarantee you set up your future employees for success in your company.
1. Keeping Everyone Accountable
When you have managers working at a distance, they aren’t able to have the same ‘over the shoulder’ type of onboarding experience. Because of this, they will have to make specific adjustments to accommodate new employees. This doesn’t mean you have to leave them hanging. The key is ensuring everyone is on the same page. Everyone should have clear and concise instructions, expectations, and goals. Because of this, you should implement the following:
– A meet-and-greet process with a map that shows the entire onboarding process from start to finish.
– Mentors that meet with the employee virtually add value.
– Consistent and scheduled video calls to ensure they get all of their questions answered.
By designing and integrating an effective onboarding structure, you’ll be able to guarantee that new employees are welcomed properly. It will also ensure that they engage in the most effective training procedures during the entire process to prep them for success. HR outsourcing is an effective way to guarantee the processes run smoothly.
2. Establish An Optimized Work Environment
As soon as you have the structure in place and as soon as you have established accountability, you’ll want to have all of the right tools in place. You need to have tools in place that provide support for your virtual training program. You’ll likely need to spend money on both project management and storage tools depending on how long the entire training process is. With a lot of adults in your workplace reliant on having access to computers, you’ll want to work with your IT teams to effectively come up with guidelines that new employees will be able to count on when working remotely.
3. Create and Foster a Good Culture
You’ll want to provide a lot of information on your company’s core values and culture. Unfortunately, that’s not realistic nor practical in a virtual setting. This can make hiring new employees increasingly difficult. To establish a company culture within virtual training, you’ll need to include:
– Virtual team happy hours for various employees to get together to become familiar with one another.
– Remote first-day lunches to welcome new employees to the company.
– Videos and even photos that demonstrate the culture and history of your company.
– A newsletter sent internally that keeps all of your employees informed.
– A designated culture mentor that will work with new employees as they get eased into your company.
– When employees return to work then encouraging them to bond via team days, helping them with mental help support and also encouraging activity and exercise during commuting via cycle to work schemes and cheaper gym or free access for employees can really help with culture and wellbeing.
Along with this, you want constant communication by scheduling weekly meetings and allow for instant messaging to ensure your new employees feel included in everything you do.
4. Make It a Game
One of the most effective strategies you’ll want to use when you are looking to come up with a successful onboarding plan would be to make things fun. Making things fun can be as simple as incorporating game-based things into the process. Whether you play actual games or you make things competitions, you’ll be able to boost the level of engagement throughout your entire company by making it fun and exciting for your employees. Use gamification to increase their level of excitement about becoming a member of your company. By making this an integral component of your onboarding process, you should be able to foster a level of engagement that makes things as fun and as successful as possible.
You can gamify the process by including the following elements among other things:
– Creating a scavenger hunt.
– Reviewing tasks in a project management system.
– Turning the reviewing of HR guidelines and the employee handbook into a reward.
– Playing icebreakers to get everyone talking with one another.
By using ways to encourage more gamification in the process, you’ll be able to get more people communicating within the company and increase the success of the entire virtual onboarding process as a result.
Enhancing the Virtual Onboarding Process